# Management

{% hint style="info" %}
If your organization doesn't want to allow access to manage Bluebeam Projects and Sessions, ARKANCE Support can turn off the access for you. Please reach out to <support@besmart.software>
{% endhint %}

Management page is used to create and edit Bluebeam Studio Projects and Sessions, including the user management.&#x20;

<figure><img src="https://99316629-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FgPqGkANf29pJpjU1IWhZ%2Fuploads%2Fa5zHCbaa2xr4miHO7Z7m%2Fimage.png?alt=media&#x26;token=5ed986fa-7bc0-47ea-82e5-fa4fc122106a" alt=""><figcaption></figcaption></figure>

Click Management button under the wanted region of Bluebeam.&#x20;

This view lists all the Studio Projects and Sessions this account has an access to. Search and filter options are at the top of the page, these include:

* Search Projects and Sessions based on the naming
* Filter by type (All, Projects or Sessions)
* Filter by status (All, Active, Inactive)

<figure><img src="https://99316629-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FgPqGkANf29pJpjU1IWhZ%2Fuploads%2FjVaaPwk8LMJ5QEASWvuR%2Fimage.png?alt=media&#x26;token=628ca2ab-16fc-41b8-9d05-775e019cf0ee" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
Please note that all the file transfer activity is done in File Transfer page

[file-transfer](https://help.besmart.software/acc-bluebeam-connector/file-transfer "mention")
{% endhint %}

### Create a new Studio Project or Session

Creating a new Studio Project or Session starts by clicking + New\... button and choosing Studio Project or Studio Session. This opens creation wizard and the content varies depending on the choice. The only required field is the name of the Project or Session.

These tabs will explain the two different setups:&#x20;

{% tabs %}
{% tab title="Studio Project" %}
Studio Project requires minimal setup.

1. Name the project
2. Define the settings&#x20;
   * Email notifications (*Subscribe to email notifications about changes to this project*)
   * Restricted access (*Only users with approval or an invitation can join this project*)
3. Invite users
   * Type in email address to invite users to the Studio Project
   * Add an optional invitation message
4. Once the setup is ready, proceed by clicking Create project

<figure><img src="https://99316629-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FgPqGkANf29pJpjU1IWhZ%2Fuploads%2FdHfpXvPvz4WjZDqJLwlV%2Fimage.png?alt=media&#x26;token=0b26ecef-9726-428f-a600-6bb29207fbf0" alt=""><figcaption></figcaption></figure>
{% endtab %}

{% tab title="Studio Session" %}
Studio Session has a few additional settings to improve the setup process

1. Name the session
2. Choose the end date&#x20;
3. Define the settings
   * Restricted access (*Only users with approval or an invitation can join this session*)
   * Email notifications (*Subscribe to email notifications about changes to this session*)
4. Adjust attendee permissions
   * Save as (*Attendees can save all session documents*)
   * Print (*Attendees can print all session documents*)
   * Markup (*Attendees can markup all session documents*)
   * Markup alert (*Attendees can send markup alerts to all other attendees*)
   * Add documents (*Attendees can upload documents to a session*)
   * Full control (*Attendees have full administrative rights. This overrides all other options)*
5. Invite new attendees
   * Type in email address to invite users to the Studio Session
   * Add an optional invitation message
6. Once the setup is ready, proceed by clicking Create session

<figure><img src="https://99316629-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FgPqGkANf29pJpjU1IWhZ%2Fuploads%2FbeIxB2M4DN7g0wilKLB6%2Fimage.png?alt=media&#x26;token=3968e929-f149-48c0-8f20-d4da897b3ce9" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}

After a successful creation of Studio Project or Session, proceed to Manual Transfer page for the next steps.

### Edit an existing Studio Project or Session&#x20;

In case there is a need to edit an existing Project or Session, it can be done by selecting the wanted Project/Session from the list.&#x20;

Click the wanted item and editing page opens. All the settings can be adjusted here.&#x20;

These are the editable settings:

{% tabs %}
{% tab title="Studio Project" %}

* Project name
* Restricted access (*Only users with approval or an invitation can join this project*)
* Manage users (*Ability to revoke access to the project*)
  * Lists all the users who have accepted their invitation to the project
* Invite users
  * Type in email address to invite users to the Studio Project
  * Add an optional invitation message
    {% endtab %}

{% tab title="Studio Session" %}

* Session name
* Session end date
* Status (*Active / Archived*)
* Restricted access (*Only users with approval or an invitation can join this session*)
* Attendee permissions
  * Save as (*Attendees can save all session documents*)
  * Print (*Attendees can print all session documents*)
  * Markup (*Attendees can markup all session documents*)
  * Markup alert (*Attendees can send markup alerts to all other attendees*)
  * Add documents (*Attendees can upload documents to a session*)
  * Full control (*Attendees have full administrative rights. This overrides all other options)*
* Manage Attendees (*Ability to revoke access to the session*)
  * Lists all the attendees who have accepted their invitation to the session
* Invite new attendees
  * Type in email address to invite users to the Studio Project
  * Add an optional invitation message
    {% endtab %}
    {% endtabs %}

Once all the changes are done, make sure those are saved, by clicking Save changes at the bottom right corner.&#x20;